Deposits and Receivables

Deposits

•All deposits are to be made within 24 hours pursuant to New Mexico State statute, as per NMAC 6.20.2.14 (c). “Money received and receipted shall be deposited in the bank within twenty-four (24) hours or one banking day.”

•Receipts should be completed and provided to the individual when funds are collected and not when they are turned over for deposit.

•When making deposits use only one deposit slip per day.

•For further detail please see the Cash Handling Procedures.(hyperlink to forms).

Fundraising

•All fundraising activities will be approved, in advance, by the building administrator and Superintendent or designee using the electronic Fundraiser Approval process. The fundraiser cannot occur until fully approved.

CTE Fundraiser

Food Fundraiser

Non Food Fundraiser

• Activity money will be turned in to the office daily in accordance with school district policy and New Mexico State Statute.

•At the completion of all fundraisers, the Fundraiser Reconciliation  (will be completed and submitted to the principal or designee for approval).

Scholastic Book Fair Procedure.pdf

Donations

•The Deming Board of Education shall approve all gifts, grants or bequests prior to acceptance by District personnel, which have a fair market value of five-thousand ($5,000) or over. Gifts or Donations under fair market value of five-thousand ($5,000) shall be approved by the Superintendent.

•Such donations shall become property of the district and shall be considered an asset to the school to which it is given.

•Any cash donations need to be deposited according to state statute and board policy, however cannot be expended until the Board or Superintendent has accepted the donation and budget authority has been granted.

Donation Approval Form-Required